Free Trial

What happens at the end of my trial?

We have a 30-Day FREE trial period. If after the FREE trial you choose to continue using Staff Squared (and we hope that you will) you will be asked to upgrade your account and set up your payment details. Future payments will then be made on the same date each month.

What payment types do you accept?

We take all major credit cards and direct debit for UK customers. Customers paying annually can also pay by invoice.

Do I have to commit to a minimum term?

We don’t ask you to sign up to Staff Squared for a minimum term. You can cancel at any point if you want to stop using Staff Squared for any reason.

Is there a contract I need to sign?

No. All we ask is that you accept our standard Terms which are straightforward and transparent. You can also read our privacy policy. If you have any questions just email us and we’ll answer them.

What does it cost?

Please see our Pricing page for details. There are absolutely no other fees.

Do you offer discounts?

Annually paid accounts receive a 10% discount. If you have a charity or not-for-profit company, we will offer additional discounts. Please Contact Support for details.

If I enter all my data in a trial do I have to enter it again if I upgrade?

No. Your trial account simply gets upgraded to a paid account. It’s all seamless and you carry on as you started off.

What happens if I join before my free trial period expires?

The remaining time on your trial period will be used up before we bill you so you’re guaranteed the free 30-Days regardless of when you upgrade to a paid account.

Getting up and running

What software and hardware do I need?

Because Staff Squared is online software and for best performance, we recommend Google Chrome. There is no need for you to buy any additional hardware or software to use it.

Can you show me how to get the most out of Staff Squared?

Our Customer Care Team will give you a FREE 15 minute demo to show you how Staff Squared works for your small business HR needs

How do I import my staff data?

It’s simple to import your staff data from a spreadsheet into Staff Squared. If you don’t have a spreadsheet you can also manually enter staff details one at a time. Our Customer Care Team are also on hand to help upload your staff data for you at no extra charge.

Can I export my staff data?

Yes you can export all your staff data in to a spreadsheet and download a backup of all the files in the account at any time.

How do I suggest a Staff Squared feature?

We love hearing from our customers about new ideas. Contact us and get involved in the continuous development of Staff Squared.

Can I sync my existing email calendar with the Staff Squared calendar?

Yes, you can do this using iCal feeds. It’s easy to do in Staff Squared or our Customer Care Team can take you through the process.

The application

Do I have to pay extra for upgrades?

We offer two packages – Staff Squared HR offers our full range of features, while Staff Squared Now offers a smaller selection of our core functionality. Read more on these options here.

Customers subscribing to Staff Squared Now will need to upgrade to the HR package if they wish to use any additional functionality. Staff Squared HR customers have access to all the features available across the Staff Squared product. Any updates or new features added to each package are included within your monthly subscription fee.

Am I still charged for members of staff that no longer work for us?

When you end employment for a member of staff in the Staff Squared application they cannot log into their account from that point onwards and you won’t be charged for them anymore.

Data and security

Is my HR information secure within Staff Squared?

We backup your data in real time, encrypt your data using bank level 128-bit security and our servers are located in a UK based state-of-the-art data centre. Head over to our security and reliability page for more information about how we protect your data.